Job Title: Payroll SpecialistJob DescriptionThe Payroll Specialist plays a key role in accurately processing bi-weekly payroll for employees across Canada and the United States, ensuring full compliance with internal controls, policies, and regulatory requirements. This role focuses on end-to-end payroll processing, data integration and reconciliation, coordination with HR and internal stakeholders, and participation in payroll-related projects and continuous improvement initiatives. The successful candidate maintains strict confidentiality of sensitive employee information while delivering high-quality, timely payroll services in a fast-paced environment.
Responsibilities- Process bi-weekly payroll for hourly and salaried employees across Canada and the United States, ensuring accuracy and timeliness.
- Validate all payroll data, including earnings, deductions, garnishments, and adjustments, prior to final processing.
- Assist with year-end and statutory reporting activities such as T4 and W-2 preparation, as well as accruals and other required filings.
- Ensure compliance with internal controls, company policies, and all applicable payroll regulations and tax requirements.
- Maintain strict confidentiality and security of sensitive employee payroll and personal data at all times.
- Import, balance, and validate timekeeping data from time and attendance systems into payroll platforms.
- Process pensions, RRSP and 401(k) contributions, and other employer-paid benefits accurately and on schedule.
- Reconcile payroll, vendor, and benefit deductions and promptly investigate and resolve any discrepancies.
- Partner closely with HR to process employee data changes, including new hires, terminations, and updates to personal or compensation information.
- Support inquiries from employees and internal stakeholders by providing clear, timely, and accurate payroll-related information.
- Coordinate special payments, bonuses, and off-cycle payroll runs as required, ensuring proper approvals and documentation.
- Support payroll-related projects, including data validation initiatives, user acceptance testing (UAT), and system integration activities.
- Maintain and update standard operating procedures (SOPs), desktop procedures, key performance indicators (KPIs), and issue logs related to payroll operations.
- Contribute ideas and effort to continuous process improvements and system optimization initiatives to enhance efficiency and accuracy.
- Work effectively in a fast-paced environment, managing high-volume payroll tasks and meeting tight deadlines with consistent quality.
Essential Skills- Strong expertise in Canadian payroll processing, including statutory requirements and tax compliance.
- Foundational knowledge of United States payroll practices, including American payroll and related tax obligations.
- Advanced proficiency with ADP Workforce Now and ADP payroll systems for end-to-end payroll processing.
- Strong capability working with HRIS systems to manage and validate employee data related to payroll.
- Solid Excel skills for data validation, reconciliation, reporting, and analysis of payroll information.
- Demonstrated ability to maintain high accuracy in high-volume payroll processing under tight deadlines.
- Clear and professional communication skills for effective collaboration with HR, employees, and internal stakeholders.
- Strong sense of ownership and accountability for delivering accurate, compliant, and timely payroll results.
- Organized, self-starting work style with the ability to manage multiple tasks and priorities in a fast-paced environment.
- Proactive, curious, and adaptive mindset focused on continuous improvement and embracing change in systems and processes.
- Knowledge of payroll tax compliance and payroll tax processes, including validation of tax-related data.
Additional Skills & Qualifications- Experience working on ADP-related payroll projects, including system integrations and enhancements.
- Exposure to fast-paced, high-volume payroll environments with tight deadlines and evolving requirements.
- Experience supporting user acceptance testing (UAT) and data validation activities during payroll system changes or upgrades.
- Ability to maintain and refine SOPs, desktop procedures, KPIs, and issue logs to support standardized payroll operations.
- Comfort working with pensions, RRSP, 401(k), and other employer contribution programs and related deductions.
- Strong stakeholder alignment skills, with the ability to build effective relationships across HR, finance, and operations.
Work EnvironmentThis role operates in a hybrid work arrangement with standard hours of 8:00 a.m. to 5:00 p.m., and occasional overtime may be required to meet payroll deadlines or support special projects. The position is office-based five days per week, with the office scheduled to relocate to the Jane & Rutherford area. The environment is fast-paced and deadline-driven, with frequent collaboration across HR and other internal teams and regular use of ADP Workforce Now, HRIS platforms, and Excel. The Payroll Specialist works closely with a team structure that includes a team lead, and benefits from exposure to ADP projects and continuous improvement initiatives within a dynamic payroll function.
Job Type & LocationThis is a Permanent position based out of Vaughan, ON.
Pay and BenefitsThe pay range for this position is $70000.00 - $80000.00/yr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Workplace TypeThis is a fully onsite position in Vaughan,ON.
À propos d'Aston Carter
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.
Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [email protected] pour connaître d’autres options d’accommodement.
Ordonnance sur l’égalité des chances de San Francisco:
Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.
Utilisation de l’intelligence artificielle (IA):
Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
