Job Title: Payroll AnalystJob Description
The Payroll Analyst manages day-to-day payroll operations in a complex, high-volume environment, processing biweekly payroll for approximately 9,000 employees across Canada. This role ensures accurate and timely payroll for multiple pay groups, maintains compliance with Canadian payroll legislation and collective agreements, and supports ongoing process improvements and system enhancements, including a large-scale Workday implementation.
Responsibilities
- Process complex biweekly payroll accurately and on time for approximately 9,000 employees across Canada.
- Support multiple pay groups in a high-volume environment where payroll is continuously running.
- Review and process hires, terminations, transfers, leaves, earnings, deductions, and retroactive adjustments for assigned employee groups.
- Investigate and resolve payroll discrepancies and respond to employee payroll inquiries in a timely and professional manner.
- Perform regular payroll audits, reconciliations, and exception reporting to ensure data integrity and accuracy.
- Ensure compliance with Canadian payroll legislation, employment standards, and provincial regulations.
- Apply and interpret multiple collective agreements and union rules in a unionized payroll environment.
- Support year-end activities, including regulatory reporting and payroll-related audits.
- Develop, maintain, and optimize payroll reports and queries to support operational and management needs.
- Collaborate closely with HR, Finance, Operations, and Technology teams to resolve issues and improve processes.
- Contribute to payroll process improvement initiatives and system enhancements, including Workday implementation activities.
- Manage multi-provincial payroll requirements and ensure adherence to CRA guidelines and payroll compliance standards.
- Handle payroll data audits, including new hires, terminations, status changes, and mass file uploads.
- Apply a strong understanding of pension, benefits, vacation, and sick leave rules in a highly regulated environment.
- Demonstrate strong communication skills when explaining payroll impacts, union rules, and agreement changes to stakeholders.
Essential Skills
- Hands-on experience with end-to-end payroll processing in a high-volume environment, including biweekly payroll for large employee populations.
- Strong proficiency in Canadian payroll legislation, employment standards, CRA requirements, and provincial regulations.
- Demonstrated experience working with unionized payroll and multiple collective agreements.
- Ability to interpret and apply union rules and agreements and understand their impact on payroll processing.
- Experience with multi-provincial payroll and associated compliance requirements.
- Proficiency with payroll data auditing, reconciliations, and exception reporting.
- Strong Excel skills, including pivot tables, VLOOKUP, and HLOOKUP for data analysis and validation.
- Ability to manage complex payroll environments with continuously running payroll cycles.
- Strong communication skills, both written and verbal, to collaborate effectively with cross-functional teams and respond to employee inquiries.
- Diploma or degree in Accounting, Human Resources, or Finance.
- Professional payroll certification (PCP) or working toward PCP.
- Experience supporting payroll in a highly regulated and complex environment, including pension, benefits, vacation, and sick leave.
Additional Skills & Qualifications
- Experience with PeopleSoft payroll systems, including the PeopleSoft Time & Labor module.
- Background in payroll process optimization and continuous improvement initiatives.
- Experience in the healthcare industry and familiarity with healthcare-specific payroll considerations.
- Experience with union payroll in environments with multiple unions and collective agreements.
- Exposure to enterprise-level payroll environments and large-scale system implementations, such as Workday.
- Ability to develop and maintain payroll reports and queries to support business needs.
- Strong analytical skills for payroll data analysis and trend identification.
- Comfort working in a complex environment with multiple stakeholders and moving parts.
- Ability to handle occasional overtime or weekend work during peak project phases.
Work Environment
This role operates within a complex, enterprise-level payroll environment supporting over 9,000 employees across Canada. The position is based in an office in Markham, with a hybrid work arrangement: initially 1–2 days per week in the office, increasing to 3 days in October for Workday training. Around the January go-live, the team will work 4–5 days per week in the office for the first month, and then every other week during payroll runs. The standard work week is 37.5 hours, typically from 9:00 AM to 5:00 PM with a 30-minute lunch break, with some flexibility. Occasional overtime or weekend work may be required during peak project phases, subject to prior approval. The environment is people-first, inclusive, and supportive, with a respectful team culture and opportunities to gain valuable exposure to a large-scale Workday implementation and a complex, multi-provincial, unionized payroll operation. There is potential for extension depending on project timelines.
Job Type & Location
This is a Contract position based out of Markham, ON.
Pay And Benefits
The pay range for this position is $45.00 - $55.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Workplace Type
This is a hybrid position in Markham,ON.
À propos d'Aston Carter
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.
Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.
Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.
Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
