Job Title: Engineering AdministratorJob Description
The Engineering Administrator supports the day-to-day administrative and operational needs of a rapidly growing engineering organization. This role works closely with the Facility Manager and engineering teams to coordinate schedules, manage office logistics, support interviews, track expenses, and ensure smooth operations across the office. The position is ideal for a proactive, highly responsive self-starter who enjoys taking initiative, solving problems, and helping a fast-paced, high-growth engineering environment run efficiently. A bachelor’s degree is considered a strong asset for this role.
Responsibilities
- Support engineering and facilities administration activities to keep daily operations running smoothly.
- Coordinate schedules across multiple stakeholders and teams, ensuring meetings and activities are well organized.
- Assist with interview logistics and visitor coordination, including scheduling, communication, and on-site support.
- Manage office-related administrative tasks such as catering and lunch coordination for meetings and team events.
- Support expense tracking and budget-related activities, including basic data entry and reconciliation in spreadsheets.
- Assist employees with internal systems and tools, including troubleshooting basic access and navigation issues.
- Coordinate with vendors and external visitors to support office and engineering operational needs.
- Help organize office operations and engineering team activities, including events, meetings, and team logistics.
- Perform occasional physical tasks, such as moving supplies, equipment, or boxes, to support facilities and office needs.
- Maintain accurate records, inventories, and documentation related to engineering administration and office operations.
- Use Microsoft Excel to manage data, perform lookups, and support reporting or tracking tasks.
- Demonstrate a strong sense of ownership and urgency by following up on tasks without being prompted and ensuring completion.
- Identify opportunities to improve administrative processes and propose practical, efficient solutions.
Essential Skills
- 1–2+ years of experience in engineering administration, office administration, operations, or administrative support.
- Strong organizational and time management skills with the ability to handle multiple tasks and priorities.
- Comfort working with technology and learning new systems independently.
- Advanced Microsoft Excel skills, including lookups, data mapping, and spreadsheet management.
- Ability to troubleshoot and navigate software tools without extensive instruction.
- Strong sense of ownership, urgency, and accountability for assigned tasks.
- Proactive, resourceful, and highly responsive communication style.
- Comfort working in a startup or high-growth environment.
- Experience with project coordination or engineering administration activities.
- Accurate data entry skills and attention to detail in documentation and tracking.
Additional Skills & Qualifications
- Bachelor’s degree is a strong asset.
- Experience supporting engineering teams or facilities operations.
- Familiarity with inventory tracking or basic materials support.
- Experience coordinating with vendors and processing basic purchase-related tasks.
- Ability to collaborate effectively with cross-functional teams, including engineering and facilities.
- Demonstrated initiative in improving administrative processes and office organization.
Work Environment
This role operates within a fast-paced, high-growth engineering organization that focuses on advanced technology in the timing space. The Engineering Administrator works closely with the Facility Manager and engineering teams in an office-based environment, supporting the timing division and related operations. The work involves regular use of computers, internal software tools, and Microsoft Excel to manage data and administrative tasks. The environment values responsiveness, ownership, and adaptability, with frequent coordination of meetings, interviews, and team activities. Occasional light physical tasks, such as moving supplies, equipment, or boxes, are part of the role. The culture emphasizes innovation, precision, and collaboration as the team supports the development of next-generation electronic systems.
Job Type & Location
This is a Contract to Hire position based out of Kanata, ON.
Pay And Benefits
The pay range for this position is $25.00 - $35.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Workplace Type
This is a fully onsite position in Kanata,ON.
À propos d'Actalent
Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.
Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître d’autres options d’accommodement.
Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.
Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
